UBM
 

CUSTOMER PRIVACY POLICY

This Customer Privacy Policy governs the collection and use of personal information relating to potential and existing customers of UBM (UK) Ltd by the company and its affiliates within the UBM group of companies. For more information about UBM please see: www.ubm.com

UBM (UK) Ltd is committed to abiding by this Customer Privacy Policy, as well as the requirements of applicable laws, in the operation of its business. Please read this policy carefully as it explains the kinds of personal information we collect about you and how it is handled.

For the purpose of the Data Protection Act 1998, the data controller is UBM (UK) Ltd of Ludgate House, 245 Blackfriars Road, London SE1 9UY

By your continued use of our services (including our web sites), you consent to the collection and use of your personal information for the purposes set out in this Customer Privacy Policy.

COLLECTION AND USE OF PERSONAL INFORMATION

We will generally let you know at the time of collection how we intend to use your personal information. Usually, we collect personal information about you which we require to respond to your enquiries for payment processing and for the provision of goods and services to you. We also process your personal information where we are required to do so by law, and for the exercise or defence of legal claims. From time to time, we may contact you for research purposes, or to tell you about our special offers and other services in accordance with your contact preferences. Where appropriate, we will obtain your consent to do so. Personal information collected from you may include your name, payment processing information, postal address, email address, landline or mobile telephone number, delivery details as well as other non sensitive personal information. If you use our web sites, we may also collect information about you or your computer when you browse to allow you to use the services available.
If you chose to activate an app available at many of our events, please be sure to also read the app provider's privacy policy and take a moment to understand how the app works and what controls you have. If you allow the collection of location data by the app, including through such technologies as iBeacons, we may then use that data in the aggregate to assess how people have moved through an event.

WEBSITE USAGE &
COOKIES

If you are using our web sites, we will use your personal information to help you to log on to your account and into restricted areas of our web sites and to permit future use of the web sites. We may use your IP address to help diagnose problems with our server, or to administer our web sites. We may conduct analyses of user traffic to measure the use of our sites and to improve the content of our web sites and our services. These analyses will be performed through the use of IP addresses and cookies. We may also use cookies to enable the signing in process after you have registered with us and to provide you with more tailored information when you return to our web sites. A cookie is a piece of information that is stored on your computer’s hard drive by your web browser. Most browsers accept cookies automatically, but usually you can alter the settings of your browser to prevent automatic acceptance. If you reject the use of cookies please note that the efficient operation of the web site that you are using may be affected. Most of the advertisements that you see on the web sites are generated by third parties who may use cookies to track viewing of their advertisements and for other purposes specified in their own privacy policies. We have no access to or control over these cookies (although we may use statistical information provided to us – not containing personal information – arising from these third party cookies to improve the targeting of advertisements to you and other users of the web sites). You can obtain further information about third party privacy policies or disable their cookies by visiting their web sites.

COOKIES POLICY

Your use of our web site indicates your consent to the cookies described in this policy.

WHAT ARE COOKIES?

A web cookie, a commonly used data collection technology, is simply a piece of text which can be placed on the browser of your personal computer or mobile device and subsequently read as you visit a web site.  A cookie may be a session cookie, that is, a cookie that remains on your browser while you are logged on to a particular web site and then disappears when you close your browser, or it may be a persistent cookie, a cookie that remains on your browser over a period of time.  Information from a cookie may be collected and used in aggregate form.  Or data may be collected into an individual profile or record.  That individual record may either be unique but anonymous, or the profile can be linked with information that identifies you as an individual. 
You can learn more about cookies, generally, at www.allaboutcookies.org

HOW DO WE USE COOKIES?

We may use cookies for a number of purposes:
  1. We may use a limited number of cookies essential to particular services you have requested or for security purposes. A few of our sites use a cookie for a shopping cart function when you purchase services or offerings. In particular, if you have registered for a site or use a customer portal we may use a cookie to authenticate the pc or mobile device that you are using.
  2. We allow third parties to set analytics, or performance, cookies to collect and report aggregate information. These cookies provide reporting to us on an aggregate basis and so, do not identify you at all. We use the aggregate reports to understand how our web sites are used and improve their usefulness to our audiences.
  3. A number of cookies also support how our web sites function, identifying your pc or end device on a unique but anonymous basis. These cookies may, for example, remember your language preferences or recognize an individual’s activity within a single session.
  4. If you register for a site, we use a cookie to associate your presence with a specific user name and password or account. We may use a persistent cookie to recognize you automatically each time you return, but only if you ask us to do so. We may also use cookies to prepopulate your login or forms you fill out on the site with information you have already provided. Finally, we may use certain demographic information to enable third party ad servers (see below) to show you ads based on information about you in your business capacity, for example, your title within a company or the size of that company.
  5. Some of sites may also allow third party ad servers to serve their own cookies to display advertising on our web sites. We do not determine, control or have access to their cookies.  In addition, some of the ads they serve may generate their own cookies.  For more information on our cookie policy, please visit: http://privacypolicy.ubm.com/cookiepolicy/

HOW YOU CAN CONTROL COOKIES

The cookies we us are an accepted part of ecommerce and important to your use of our websites. Performance cookies allow us to understand our audiences as a whole and improve how our sites meet your needs and expectations. Many the functional cookies are basic to how our sites and services work. The cookies we use for registration allow us to conduct our business online. Our sites and services, or parts of them, may not work properly without these cookies. 

Your use of our websites indicates your consent to the cookies we have described in this Policy.
But if you should wish to revoke that consent, or any part of it, at any time you may control cookies and third party ad targeting in the following ways.

BROWSER CONTROLS

Most modern browsers offer you ways to control or block cookies.  These browser controls will usually be found in the “options’ or “preferences” menu.  For more help, you may take a look at the “Help” settings or review these website for more details - http://www.aboutcookies.org/Default.aspx?page=1

THIRD PARTY ADVERTISING AND TARGETING

Some of our sites use third party advertising and ad targeting. For ways to turn off third party ad targeting you may want to visit The Internet Advertising Bureau UK - http://www.iabuk.net/.

You can find more information or turn off targeting by member companies at YourOnlineChoices UK, http://www.youronlinechoices.com/uk.

THIS PRIVACY POLICY

If our use of cookies changes, we will post the changes to this policy.  Please check frequently as online data collection practices and our use of them continue to evolve.  To contact us about this policy, you may email ubmidpa@ubm.com. When emailing please indicate which of our sites you question relates to.
 

THIRD PARTY

We will only disclose personal information about you internally and to third parties for processing purposes associated with payment processing, the supply of goods and services, for web site administration, or elsewhere when you have consented to such disclosures, or where such disclosures are required or permitted by law. These third parties we contractually bound only to use personal information to perform the services that we hire them to provide. Where you have agreed that we may do so, we may lease or rent your personal information to selected third parties for their postal or telephone marketing use.

TRANSFER OF DATA

Third party data processors, advertisers, exhibitors and other such business relationships outside of the EEA, are required to take adequate technical and organisational safeguards to protect personal information. We also take measures to ensure that personal information transferred by us outside of the EEA is adequately protected.

VIRTUAL PRODUCTS

In the case of your use of one of our virtual products, e.g. Virtual Exhibitions, Directory Sites, Webinars etc, we may pass the information you provide to third parties. Generally this will be via a process whereby you, as the user, visit or interact with a third party eg: visit a stand at an online exhibition or click on an asset branded and provided by a third party. In some instances, for example, a products listing site, you may reach out directly to a supplier or exhibitor who may contact you in return. In other instances our virtual products are sponsored and, in such cases the data you provided to us will be given to the sponsor. Generally, we will let you kow at the time of collection if a product is sponsored.

If you wish to change your contact preferences with an individual exhibitor/sponsor, please follow their own unsubscribe request details.  Unsubscribing to the UBM (UK) Ltd will stop UBM (UK) Ltd from contacting you in the future, but not the individual 3rd parties whom you have interacted with.

We take your contact preferences very seriously. If you would prefer for your details not to be passed to any 3rd parties as laid out in this section, you are advised not to register for the virtual product.

EMAIL CAPTURE

UBM (UK) Ltd may from time to time send updates about this product and other relevant UBM (UK) Ltd products and services.  Your email will not be given to 3rd parties. By providing your email address you consent to being contacted by email for direct marketing purposes by UBM (UK) Ltd.

MOBILE PHONE CAPTURE

UBM (UK) Ltd may from time to time contact you about this product and other relevant UBM (UK) Ltd products and services.  By providing your mobile number you consent to being contacted for direct marketing purposes via voice calls or SMS by UBM (UK) Ltd.

SECURITY OF PERSONAL INFORMATION

We use administrative, technical, and physical measures to safeguard personal information against loss, theft and unauthorised  uses, access or modifications. Certain areas of our web sites may be password protected. If you are a user of our web sites and have a password, you can help to preserve your privacy by ensuring that you do not share your password with anyone else.
Payments made via our web sites are processed in a secure environment using software provided by Verifone or other third party providers.
We take steps to regularly validate the personal information we hold to ensure that the information is accurate and, where necessary, up to date. Information that is no longer required for any valid business purpose, and that we are not required to keep pursuant to any applicable law, will be routinely destroyed by secure means.

MAKING AUTOMATED DECISIONS

We do not ordinarily use personal information for the purposes of automated decision making. However, may do so in order to fulfill compelling obligations imposed by law, in which case we will inform of any such processing and provide you with an opportunity to object.

ACCESS TO PERSONAL INFORMATION

You may renew and update personal information that we hold about you by contacting us as detailed below.

CONTACTING US

If you have any questions about this privacy policy, you can email at ubmidpa@ubm.com or write to the Data Protection Co-ordinator, Audience & Data Group, UBM (UK) Ltd, FREEPOST LON 15637, Tonbridge TN9 1BR. Freephone 0800 279 0357. Please note that calls to this number may be recorded and monitored to maintain customer service standards and to assist staff training.

CHANGES TO PRIVACY POLICY

We reserve the right to add to or amend this privacy policy at our sole discretion, without prior notice to you. Please review our privacy policy on a regular basis to make sure you have read the latest version and you understand what we do with your personal information. Your continued use of our services or our web sites following the posting of changes to these terms means that you consent to those changes.
 

This version of the privacy policy is effective as of 8th December 2014